Pilaro / The short read

2 MINUTES TO SEE THE POSSIBILITY

Redesign how
work gets done.
With people and AI.

Start with one important process. Discover the real work, rethink how it flows, and keep improving together.

Let’s make it clear

SEE THE NEW WAY OF WORKING

Pilaro | AI First Execution and Steering

1:50. No sound needed.Share the film
Read the film transcript and visual description

This silent animation illustrates the Pilaro approach. The AI teammate is a visual metaphor for task-aware support. Work environments and KPI links are illustrative.

00:00 Discover

Start with one person’s real work. Pilaro clarifies tasks, outcomes and context. Colleagues contribute confirmed tasks, and Pilaro connects the handovers into a shared picture.

00:20 Design

People and Pilaro shape the process together. In this product example, tasks move into Brief, Develop, Review and Launch. People agree responsibilities, AI support, context and quality checks.

00:38 Execute

AI teammates emerge from the central Pilaro board to work alongside people. Task and result packets connect their work environments with the shared process. Pilaro prepares the next task, coaches execution and supports quality checks. People review and approve.

01:06 Observe and steer

The skill-shift view shows a task evolving from manual to assisted, orchestrated and a delegated future. Blue indicates human contribution; green indicates AI contribution. People retain judgment and accountability. The business view links example tasks to gross margin and revenue growth KPIs and objectives. Delegation is shown as a future concept; insights, recommendations and predictions are labeled as future direction.

01:44 Pilaro

Pilaro | AI First Execution and Steering. www.Pilaro.ai.

On-screen text

00:00 Pilaro finds the real work.

You describe what you do. Pilaro clarifies the tasks, outcomes and context with you.

Pilaro AI teammate: What must this task produce? Clarify the request. Define a good result.

00:07 One picture. Built with everyone.

People share confirmed tasks. Pilaro connects handovers, dependencies and missing information across the team.

Pilaro AI teammate: What do you need from others? Gather context. Connect the handovers.

00:15 Smart discovery. Shared understanding.

Pilaro structures the work into a shared view for you to inspect, correct and build on.

Pilaro AI teammate: Have we captured the work correctly? Confirm the tasks before designing the process.

00:20 Design with Pilaro beside you.

Pilaro proposes phases, task placement, responsibilities and AI support. People shape and agree the new process.

Pilaro AI teammate: Where can AI help this task? Suggest the mode, ownership and review points.

00:30 From agreed design to ready work.

Pilaro helps prepare the skills, context, gates and handovers needed to activate the process.

Pilaro AI teammate: What does this task need to run? Prepare skill, context and quality checks.

00:38 Find the right task. Get started.

Pilaro helps you find the next task and prepares its skill, prompt, context and checks for the AI tools where you already work.

Pilaro AI teammate: Here is your task and context. A prepared starting point in your own tools.

00:45 A teammate alongside the work.

Pilaro’s AI Work Coach guides execution, helps with missing context and keeps the work connected to the shared process.

Pilaro AI teammate: Let’s work through the next step. Guide the execution. Keep the outcome in view.

00:52 Pilaro checks. People approve.

The coach checks results against agreed criteria and surfaces gaps. People review the evidence and decide.

Pilaro AI teammate: Is the evidence complete? Check quality. Resolve gaps. Request review.

00:59 Execution and steering. Together.

While people work, Pilaro tracks progress, dependencies and risks, and makes clear where help is needed.

Pilaro AI teammate: This handover needs attention. Surface the blocker. Keep people in control.

01:06 Steer the work. Grow the business.

Connect each task to an objective. Evolve how people and AI contribute, with agreed limits and human decisions.

Pilaro AI teammate: How should this task evolve? Illustrative skill shift and objective links.

01:15 From doing to working with AI.

With assistance, people shape the task and use AI for parts of the work. Their expertise sets the standard.

Pilaro AI teammate: What support would help? Prepare the context and agree what good looks like.

01:24 Coordinate the work. Keep control.

Pilaro connects people, AI and tools across the process. People manage handovers, quality and exceptions.

Pilaro AI teammate: Where does the process need you? Coordinate the handovers. Review the evidence.

01:33 AI executes. People steer.

In a delegated future, the teammate carries out agreed work. People set boundaries, review exceptions and decide.

Pilaro AI teammate: What should stay with people? Judgment, responsibility and the decision to proceed.

01:39 Better ways of working. Better outcomes.

Use the learning to evolve skills and processes, while keeping the work connected to margin, revenue and business priorities.

Pilaro AI teammate: What should the next run improve? Keep the learning. Refine the process.

01:44 Pilaro | AI First Execution and Steering

www.Pilaro.ai

A product specialist examining a packaging prototype at her own studio workbenchTHE BIG IDEAA better way of working.
Starting with the work you know.

BUILT FOR PHYSICAL-PRODUCT VALUE NETWORKS

Suppliers.Manufacturers.Brand owners.Retailers.

PREFER TO WATCH?

See how Pilaro works.

From the work you know to a better way of working together.
An illustrated walkthrough · 1:50 · No sound needed.

Discover. Design. Execute. Observe and steer.Share the film or read the transcript

01THE SHIFT

Faster tasks. The same old bottlenecks.

AI drafts the specification in minutes. But the supplier answer, missing information and approval still take days. Improving a task doesn’t automatically improve the process.

Hands comparing ceramic glaze and material samples beside a packaging prototype
Real materials. Real decisions. A process behind every product.
01ProductShared brief
02SourcingClear handover
03QualityReady to review

People, AI and information connected around one outcome.

Start with the work.
Then redesign the process.

Pilaro helps you see the tasks, people, systems and handovers behind the work. Together, you decide what changes and where AI can help.

Go a little deeper

AI experiments make tasks faster. They do not redesign how the organization works.

People are using ChatGPT, Copilot, Claude and other AI tools. Teams are running pilots. Individual tasks improve: a specification is drafted faster, a supplier question is answered sooner, a compliance document is summarized in minutes.

  • The same handovers between product, sourcing, quality and sales remain.
  • The same waiting for a supplier answer, a sample or a sign-off remains.
  • The same approvals remain.
  • The same information problems across ERP, PLM, PIM and QMS remain.
  • And every team develops its own way of using AI.

Pilaro helps discover the tasks people perform, the information they use, the systems they depend on and how their work connects across the organizations that make, source, develop and sell a product.

  • Tasks can move.
  • Tasks can disappear.
  • Human work can become AI-assisted.
  • AI can coordinate parts of the process.
  • Some tasks can eventually be delegated.
  • And some work should deliberately remain human.

The goal is not more AI. The goal is a better way of working.

02THE PROCESS

One process. A continuous way to improve.

Discover the work. Design how people and AI work together. Run it, observe the result, and steer what happens next.

Two product professionals mapping a process together with colored cards in a studio
Make the work visible. Shape the next version together.

ILLUSTRATIVE PRODUCT LAUNCH

Make the hidden work visible.

A product launch, seen through the work behind it.

1Product briefYour team
2Supplier informationExternal partner
3Quality reviewApproval
Find the handovers, missing context and waiting.

Every run teaches you something. Discover again.

Go a little deeper

Discover: Understand the work people actually perform.

Pilaro helps individuals identify their real tasks, inputs, outputs, systems, information and responsibilities.

What improves: You design from operational reality instead of assumptions or outdated process documents.

Design: Create the AI-first process.

Bring the discovered work together into the right value stream. Put tasks in the right order, redesign handovers and decide how people, AI and systems should work together.

What improves: AI improves the complete process instead of making isolated tasks faster.

Execute: Run the new way of working.

Pilaro coordinates who or what needs to do what and when across people, AI, systems and external partners such as suppliers and manufacturers. People can work through the environments they already use while Pilaro keeps the execution connected.

What improves: The new operating model becomes real work instead of another transformation presentation.

Observe: See what is actually happening.

See work in progress, blockers, waiting, approvals, human and AI execution, quality and how the way of working is changing.

What improves: You no longer depend on people manually maintaining project plans and process dashboards to understand what is happening.

Steer: Know what deserves attention and what should change next.

Pilaro uses execution evidence to help identify what matters, where performance is heading and which improvement deserves attention.

What improves: Teams improve the process continuously instead of waiting for the next transformation project.

03YOUR CONTROL

More possibility. Human judgment at the heart.

You decide task by task where AI belongs. Keep relationships and accountability human. Use AI where context, quality and agreed boundaries make it useful.

Quality specialists inspecting a blue ceramic product and checking a tablet in a workshop
Tools support the process. Your expertise shapes the decision.

Human

You do the work.

AI-assisted

AI helps you do it.

Orchestrated

AI coordinates. You decide.

Delegated

AI acts within agreed limits.

Pilaro proposes. You decide. Facts, inferences and proposals stay distinct. You can inspect, correct or reject what Pilaro prepares.

Go a little deeper

Human

A person performs the task. Judgment, accountability or relationships make it deliberately human.

AI-assisted

A person performs the task with AI providing context, drafts, checks or suggestions.

Orchestrated

AI coordinates parts of the process and prepares work, while people decide and approve.

Delegated

AI performs the task within agreed boundaries, and the outcome is observed and reviewed.

The right level depends on the task, quality, information, risk, accountability and what actually works in practice.

Pilaro then observes whether the new execution model is delivering the intended improvement.

04THE IMPACT

Better for your work. Better for the work around you.

Peers discussing product samples and sharing their experience around a workshop table
Individual experience becomes a shared way of working.
FOR YOU

The right support for the task.

Useful context and AI guidance, without starting from scratch every time.

FOR YOUR TEAM

A process that works together.

Clear ownership, visible blockers and better handovers from brief to launch.

FOR THE BUSINESS

Work connected to outcomes.

See how execution contributes to lead time, quality and readiness.

Work where you already work.

Pilaro connects the process around your approved AI tools and business systems. Your ERP, PLM, PIM and QMS stay in place.

AI assistantsYour systemsDocumentsConversations
Go a little deeper

For the person doing the work

Pilaro can provide the task, the required context, the skill, the prompt, model guidance and the appropriate level of AI assistance, whether the task is a specification review, a supplier request or a compliance check.

Better, faster and more consistent work without every employee inventing their own AI workflow.

For the team and process owner

See who or what owns the work, where it is waiting, where AI is helping, where people are needed and how the process is performing, from first brief to launch.

Improve end-to-end execution rather than optimizing isolated activities.

For leadership

When operational data, KPIs and strategic objectives are connected, Pilaro can show how processes, teams, tasks and AI contribute to lead time, quality, compliance readiness and margin.

Steer the business from what is actually happening in execution, not only from periodic reports.

People should not have to work inside another system just to keep the process up to date.

Work already happens in AI assistants, ERP, PLM, PIM, QMS, GS1, specialist systems, documents and conversations with suppliers and customers.

Pilaro connects that work to the process. It does not replace the systems that hold product data or run transactions.

  • When people use an approved AI environment, Pilaro can provide the task and its context and capture the resulting execution evidence.
  • When systems provide operational events, Pilaro can connect those events back to the work.

05WHAT COMES NEXT

Start small. Build on what works.

You can start with the work in front of you. Bring colleagues into the conversation. As the process improves, connect what you learn to the outcomes your organization cares about.

Product colleagues reviewing samples together at their studio table
One conversation can be the beginning of a better way to work.
  1. 01
    Your taskA practical starting point
  2. 02
    Your processA shared way of working
  3. 03
    Business outcomesKPIs and strategic objectives

Pilaro is designed to turn execution evidence into insight, prediction, recommendations and learning. People remain accountable for the decisions.

Go a little deeper

Once execution becomes visible, the organization can steer differently.

  • Start with one process.
  • Run it well.
  • Learn how people and AI perform the work.
  • Then connect the execution to operational measures, KPIs and strategic objectives.

This is where Pilaro expands from helping people execute tasks and teams steer processes to helping leadership understand how the organization itself is performing.

From seeing what happened to knowing what to do next.

Pilaro is designed to increasingly turn execution evidence into insight, prediction, recommendation, action and learning.

It gives people a level of organizational context that is impossible to continuously reconstruct manually.

Focus management attention on the small number of things that actually deserve a decision.

You have the idea. Make it yours.

YOUR FIRST STEP

See the possibilities
in your organization.

Enter your organization’s website. Explore the first view Pilaro prepares, correct what it finds, and choose where to begin.

Public information. No account to explore. Your judgment.

KEEP EXPLORING

Follow your curiosity.

The 10-minute readHow Pilaro worksFor whomCapabilitiesResources